Office Administrator [Poland]

 

Job Description

Bring your service orientated, can-do attitude to the table and help maintain high quality office life for employees at the LEGO Group!

We are seeking an Office Administrator to join our team and oversee the day-to-day operations of the company’s offices in Poland, Ukraine and the Baltics, and create an exceptional employee experience.

Core Responsibilities:

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Create an Employee Experience Eco-System:

• Develop and implement policies and programs to improve employee experience and engagement, ensuring that the office environment is conducive to employee well-being and productivity
• Foster a positive company culture and maintain a high level of employee satisfaction
• Address employee concerns and issues in a timely and professional manner
• Develop and maintain effective communication channels between employees and management

Lead Warsaw Office Expansion Project:

• Develop a project plan and timeline for the office expansion, managing the budget and resources for the project
• Liaise with contractors, vendors and other stakeholders to ensure the project is completed on time and within budget
• Ensure that the new office meets the company's needs and is aligned with its culture and values
• Oversee the move and ensure a smooth transition for employees

Vendor Management:

• Maintain ongoing relationships with external vendors of goods and services
• Manage the practical matters in relation to car leasing, IT related challenges with external service providers, and all matters related to mobile phone services

Lease and Document Management:

• Manage all current matters related to office lease, including contact with the landlord and governance of daily commencement of the lease agreement
• Govern non-commercial agreements, including storage and protection of personal data included in them
• Govern document flow, including decisions about archiving and destruction of documents that have expired

Travel and Event Coordination:

• Act as an organiser and coordinator of travel-related activities for the General Manager and Leadership Team, as well as organising and coordinating company-wide events

Play your part in our team succeeding!

The Office Administrator is expected to oversee and manage the day-to-day operations of the company’s three offices (Warsaw, Riga, Kiev). This role will also lead the Warsaw office expansion project, manage relationships with external vendors, and coordinate various activities such as travel arrangements and company-wide events.

Do you have what it takes?

• Experience in office management, operations management, or related field
• Proven participation in office expansion/move projects
• Strong project management skills, including budget and resource management
• Excellent communication and interpersonal skills
• Ability to work independently and manage multiple priorities in a fast-paced environment
• Strong problem-solving and decision-making skills
• Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint
• Experience in car fleet management useful but not essential

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What’s in it for you?

Here are some of what to expect:

• Family Care Leave – We offer enhanced paid leave options for those important times.

• Insurances – All colleagues are covered by our life and disability insurance which provides protection and peace of mind.

• Wellness – We want you to be your best self, so you'll have access to the Headspace App and lots of wellbeing initiatives and programmes run by local teams where you are based.

• Colleague Discount – We know you'll love to build so from day 1 you will qualify for our generous colleague discount.

• Bonus – We do our best work to succeed together. When goals are reached and if eligible, you'll be rewarded through our bonus scheme.

• Your workplace – When you join the team you'll be assigned a primary workplace location i.e. one of our Offices, stores or factories. The hiring team will discuss the principles of our hybrid work model 'Best of Both', role eligibility and frequency with you during the recruitment process.

Children are our role models. Their curiosity, creativity and imagination inspire everything we do. We strive to create a diverse, dynamic and inclusive culture of play at the LEGO Group, where everyone feels safe, valued and they belong.

The LEGO Group is proud to be an equal opportunity employer. We are committed to equal employment opportunity and equal pay regardless of e.g. race, colour, religion, sex, national origin, sexual orientation, disability or gender identity.

The LEGO Group is fully committed to Children’s Rights and Child Wellbeing across the globe. Candidates offered positions with high engagement with children are required to take part in Child Safeguarding Background Screening, as a condition of the offer.

Thank you for sharing our global commitment to Children’s Rights.

Just imagine building your dream career.

Then make it real.

Join the LEGO® team today.

• Location

  Warsaw, Poland
• Job ID

  0000007165
• Category

  Administration, Facilities & Secretarial

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